Payroll Processing

Handling the math and movement of payroll funds. Hours and salaries are converted into accurate payments and tax filings. We maintain compliance with federal and state rules every pay period.

The Grind

Payroll is the most sensitive administrative task in your business. It looks like you are just writing checks to your team. In reality you are acting as an unpaid tax collector for the IRS and the Missouri Department of Revenue.

You have to calculate withholdings for Social Security and Medicare. You have to track state income tax. You have to manage deductions for benefits. It is a lot of manual work for zero profit.

The Calculation

We handle the math. We track hourly rates and overtime rules. We calculate the exact deductions for federal and Missouri taxes so the net pay is correct every single time.

The Filing

We manage the paperwork. The federal 941s. The Missouri income tax withholding. The annual W-2s. We generate them and file them electronically so you never miss a deadline.

The Risk

The government is aggressive about payroll taxes. Unlike income tax where you can get an extension payroll taxes are considered trust fund taxes. That money belongs to the government the moment you withhold it.

Missouri is particularly strict about unemployment insurance. You have to file wage reports with the Division of Employment Security every quarter. If you are late the penalties are automatic. If you get the rate wrong you get a bill months later with interest attached.

Personal Liability

Payroll tax is one of the few business debts that can pierce the corporate veil. The state and the IRS can come after business owners personally for unpaid payroll taxes. It is not a risk worth taking.

Employee Trust

You cannot get this wrong. If a paycheck bounces or an amount is wrong your employees lose trust immediately. Consistent accurate payroll is the baseline for a stable team.

The System

We put the entire process on autopilot. You tell us the hours. We do the rest. We pull the funds from your account. We pay your team via direct deposit. We send the taxes to the government.

You stop worrying about deposit schedules. You stop wondering if you filled out the unemployment wage report correctly. You just approve the run and get back to work.

Direct Deposit

Your employees get paid on time every time. The money shows up in their account without you writing checks or handing out envelopes. They get access to an online portal to see their pay stubs.

Total Compliance

We monitor the rates. If Missouri changes the unemployment tax rate we update it. If the Feds change a limit we catch it. Your compliance is our responsibility.

Full-Charge Bookkeeping for Mid-Mo's Businesses