Bill Payment

Management of accounts payable to protect cash flow. Due dates are tracked and payments are executed according to schedule. Prevent late fees and keep supplier accounts in good standing.

The Workflow

Managing accounts payable is about more than just writing checks. It is about organization. Invoices come in via email or mail. They sit on a desk. They get lost under a stack of papers. Then the due date passes and you are stuck paying late fees.

We move this entire process online. We set up a digital inbox for your bills. We capture the data and queue up the payment. You get a notification to review and approve the payment. Once you click approve we handle the transaction.

Digital Capture

No more paper piling up. We digitize every invoice immediately. This creates a permanent record of what was billed and what was paid so you never have to dig through a filing cabinet to prove you paid a vendor.

Scheduled Payments

We schedule payments to maximize your cash flow. We pay bills exactly when they are due. Not too early so you keep your cash longer. Not too late so you avoid penalties.

The Control

The biggest fear business owners have about outsourcing bill pay is losing control of their cash. You worry that someone will pay a bill you wanted to dispute or drain the account at the wrong time.

Our system keeps you in the driver’s seat. We do the data entry and the scheduling but money does not leave your account until you give the final approval. You can approve bills from your phone in two minutes.

Fraud Prevention

Internal fraud often happens when the person writing the checks is the same person signing them. We separate these duties. We prepare the payments. You authorize them. This checks-and-balances system protects your funds.

Vendor Relationships

Suppliers prefer steady customers. When you pay consistently and on time you build leverage. It becomes easier to negotiate better terms or ask for a favor when you need a rush order.

The Result

The Friday afternoon check-writing session is gone. You no longer have to spend an hour signing checks and stuffing envelopes. You save the postage and the time.

Your books stay cleaner because the bill payment process is linked directly to the accounting software. There are no mystery withdrawals on the bank statement because every payment is matched to an invoice before it happens.

Cash Visibility

You can see exactly what is pending. You know what bills are coming due next week and next month. This allows you to plan your cash flow rather than reacting to urgent demands for payment.

Professionalism

Your vendors get paid via professional check or ACH transfer with clear remittance advice. They know exactly which invoices are being paid. It makes your business look organized and stable.

Full-Charge Bookkeeping for Mid-Mo's Businesses