What does bookkeeping cost for a small business?
Small business bookkeeping usually costs $200 to $600 per month for basic services. A retail shop with straightforward transactions pays less than a contractor tracking job costs or a restaurant managing inventory and tips. The difference comes down to how many transactions you run and how complex your accounting needs to be.
Transaction volume matters most for pricing. A business with 50 monthly transactions takes less time to reconcile than one with 500. More bank accounts, credit cards, or payment processors mean more reconciliation work. Multiple revenue streams or locations add complexity that increases the time investment.
Industry affects cost because some businesses need specialized accounting. Restaurants require food cost analysis and tip reporting. Contractors need job costing. Healthcare practices deal with insurance receivables. Generic bookkeeping costs less but doesn’t address industry-specific requirements that matter for running your business.
What’s included in the price varies by provider. Some offer just transaction entry and reconciliation. Others include monthly financial statements, accounts receivable follow-up, and basic tax planning. Payroll usually costs extra, typically $50 to $150 per pay run depending on employee count. Tax preparation is separate, usually $800 to $2,000 for small business returns.
The cheapest option isn’t always the best value. A bookkeeper charging $250 monthly who doesn’t understand your industry will produce books that are technically accurate but operationally useless. You can’t make good decisions with financial statements that don’t track what matters for your business.
Some business owners try DIY bookkeeping to save money and end up spending 8 to 10 hours monthly on it. At what you could bill for that time, you’re not actually saving money. And if the books end up wrong, cleanup costs often exceed what professional monthly service would have cost all along.
The real question isn’t what bookkeeping costs. It’s whether the cost is worth having accurate numbers to run your business and clean records that make tax prep straightforward instead of a scramble every April.
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