What is considered a full charge bookkeeper?
A full charge bookkeeper manages the entire accounting cycle for a business without needing supervision on daily tasks. The “full charge” part means they handle everything from recording transactions to producing financial statements, not just specific functions like data entry or reconciliation.
The typical responsibilities include recording all transactions, categorizing expenses correctly, managing accounts receivable and accounts payable, processing payroll, reconciling bank accounts and credit cards, preparing monthly financial statements, and handling the monthly close. They might also manage sales tax filings and payroll tax deposits depending on the business needs.
This differs from a staff bookkeeper who might only handle portions of the work or need someone reviewing every entry. A full charge bookkeeper can independently produce accurate books and close out each month without constant oversight. They know when something looks wrong and can investigate discrepancies themselves.
Full charge bookkeepers typically don’t prepare tax returns, provide tax advice, or perform audits. That work belongs to accountants and CPAs. But a competent full charge bookkeeper prepares books that make tax preparation simple. Your accountant receives clean, reconciled financials instead of spending billable hours fixing errors before they can even start your return.
Most small businesses don’t have enough work to justify hiring a full-time full charge bookkeeper as an employee. The salary and benefits don’t make sense when the actual workload might only require 15 or 20 hours per month. This is where an outsourced bookkeeping service provides the same capability without the overhead. You get full charge work done competently without adding headcount.
When evaluating monthly bookkeeping options, the distinction matters. Some services only handle transaction entry and leave everything else to you. Full charge work means the complete cycle gets handled. Your books close on schedule, financial statements are ready when you need them, and you’re not piecing together your financial picture yourself.
If you’re currently managing your own books or using someone who only covers part of the process, upgrading to full charge bookkeeping changes what you can expect from your financial records. The difference is having numbers you can actually use to make decisions versus having data that technically exists but doesn’t tell you much.
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