Veterinarians
Veterinary practices are complex, a hospital and a pharmacy under one roof. We reconcile your patient software to track inventory costs and clinical revenue.
The Dual Role
A veterinary practice is unique. You operate as both a high-service medical provider and a retail pharmacy. Clinical revenue from procedures must be separated from product sales (food, drugs, supplies) to understand true profitability.
The core issue is that your practice management software (PMS) tracks patient visits. It does not speak clearly to your accounting software. Reconciling complex client bills, co-pays, and inventory usage against deposits is time-consuming and prone to error.
Who This Covers
Who This Covers
Veterinary hospitals, small animal clinics, specialty animal hospitals, and high-volume pet grooming or boarding facilities that sell products.
The Friction
The Friction
Tracking pharmaceuticals used internally versus sold retail complicates both cost of goods sold and sales tax filing. Inventory shrinkage is a constant challenge that directly impacts your bottom line.
The Process
Revenue tracking is precise. We reconcile the daily closing report from your PMS against the actual bank deposits. This ensures that every dollar billed, minus any processor fees or insurance adjustments, makes it into the correct account.
Inventory must be managed correctly. Drugs and supplies used in a procedure are cost of goods sold (COGS). Supplies used for cleaning are operating expenses. This distinction ensures accurate profitability for every service provided.
PMS Reconciliation
PMS Reconciliation
We build the bridge between your patient software and QuickBooks. Deposits are properly split into service revenue, retail sales, and any patient financing payments, giving you a verified view of collections.
Sales Tax Nuance
Sales Tax Nuance
Missouri sales tax applies to product sales but not clinical services. We ensure your POS system and revenue mapping correctly segregate these income streams to maintain compliance.
Financial Blindspots
Many owners underestimate the true cost of their services. If COGS (pharmaceuticals, disposables) is not accurately assigned to a procedure, the practice may mistakenly think a specific service line is profitable when the margins are actually razor-thin.
Mismanagement of wellness plans is another trap. These prepaid contracts represent deferred revenue. Treating the entire lump sum as profit on day one distorts your P&L and cash flow forecast for the rest of the year.
High Overhead
High Overhead
Specialized equipment and high-skilled labor mean fixed costs are substantial. We track these expenses as a percentage of revenue to ensure the practice is generating enough income to cover its advanced operations.
Inventory Shrinkage
Inventory Shrinkage
Loss, waste, or unauthorized use of inventory (especially high-value drugs or prescription food) can quietly destroy profitability. We help implement controls that spot these variances quickly.
What Changes
You stop guessing which services are actually making money. Reports clearly show the true margin on procedures after accounting for pharmaceutical and supply costs. The focus shifts from managing daily chaos to planning for strategic growth.
Confidence returns to practice management. You gain the ability to accurately budget for new equipment or additional staff, knowing the practice’s profitability is based on verified collections, not just billed production.
Profit Per Procedure
Profit Per Procedure
Data clearly identifies the profitability of high-cost services (surgery, diagnostics) versus routine exams or retail sales. This allows you to optimize scheduling and staffing for maximum return.
Equipment Planning
Equipment Planning
Financing a new ultrasound or X-ray machine requires clean financials. You can walk into the bank with current, verified reports that show the practice’s ability to handle the debt and grow its services.
Full-Charge Bookkeeping for Mid-Mo's Businesses
The Next Step:
Get Your Quote
Tell us what you're dealing with. We'll listen, ask a few questions, and give you a straightforward price that meets your expectations.
