Logistics
Trucking runs on Cost Per Mile. We break down fuel, maintenance, and fixed expenses to show you the true cost of every load. Stop hauling freight at a loss.
The Industry
Trucking is a high-cash-flow, low-margin business. You see big numbers hitting the bank account, but fuel, insurance, tires, and repairs eat that revenue up fast. A shift of ten cents in diesel prices or a blown steer tire can turn a profitable month into a loss.
The complexity lies in the lag. You haul the load today, burn the fuel today, but might not get paid for 45 days unless you factor the invoice. Managing that cash gap while keeping the wheels turning requires precise financial tracking.
Who This Covers
Who This Covers
Owner-operators, fleet managers, dispatch services, and hotshot drivers. Any business moving freight where profitability is measured in cents per mile.
The Friction
The Friction
Factoring statements are confusing. The deposit hitting the bank is net of fees and reserve funds. Recording just the deposit makes your revenue look lower than it is and hides the cost of the financing.
The Process
We focus on the Cost Per Mile (CPM). Expenses are broken down by truck. We track fuel, maintenance, and fixed costs against the odometer. This tells you exactly what your floor rate is. If it costs you $2.10 to move the truck, you know not to accept a load for $2.00 just to keep moving.
Driver settlements are also handled. If you have owner-operators leased on or drivers paid by percentage, the math has to be right. We calculate the deductions for fuel, insurance, and cash advances so the settlement check is accurate every Friday.
IFTA Support
IFTA Support
Fuel tax reporting requires matching fuel purchases to state mileage. We organize the data so your quarterly IFTA filings are accurate. No more scrambling to find fuel receipts at the end of the quarter.
Maintenance Reserves
Maintenance Reserves
Repairs are not “if” but “when.” We help you accrue for big ticket items like tires and engine overhauls. This keeps cash available when a truck goes down so you aren’t scrambling for a loan.
Common Problems
The “Cash Rich” illusion is dangerous. Having $20,000 in the bank feels safe until you realize you have $15,000 in fuel bills and insurance premiums due next week. We provide cash flow forecasting that accounts for the delay in broker payments.
Another issue is the factoring trap. Owners often treat the factoring fee as just “the cost of doing business” without tracking it. When you see the annual total of those fees, it often motivates a push toward building enough cash reserves to self-finance.
Per Diem Tracking
Per Diem Tracking
Drivers are eligible for per diem deductions for days on the road. Tracking this correctly lowers the tax bill significantly. We ensure the days away are logged to maximize this deduction.
Asset Depreciation
Asset Depreciation
Trucks depreciate hard. We manage the asset schedule to ensure you are taking the right write-offs at the right time, balancing the tax benefit against the falling value of the iron.
What Changes
You stop hauling unprofitable freight. When you know your true Cost Per Mile, you have the confidence to say no to brokers offering losing rates. You bid lanes based on profit, not just volume.
The stress of compliance fades. IFTA is handled. Driver settlements are correct. You focus on keeping the trucks full and the drivers happy while the numbers work in the background.
Route Profitability
Route Profitability
Data reveals which lanes make money. You might find that the dedicated run to Chicago pays well but the fuel burn and tolls kill the margin. You adjust your dispatch strategy based on net profit.
Fleet Expansion
Fleet Expansion
Buying the next truck becomes a calculated decision. You know exactly how much revenue that new unit needs to generate to cover its note and insurance. Growth is sustainable.
Full-Charge Bookkeeping for Mid-Mo's Businesses
The Next Step:
Get Your Quote
Tell us what you're dealing with. We'll listen, ask a few questions, and give you a straightforward price that meets your expectations.
